How to Group Employees for Licensing Purposes

Pengelompokan karyawan for needs licensing ditentukan berdasarkan level / tingkatan nya.
Pengelompokan karyawan untuk perizinan dibagi menjadi 2, yaitu pengelompokan karyawan yang dapat mengajukan perizinan atau disebut dengan Eligibility Profile, dan pengelompokan karyawan yang memiliki wewenang menyetujui / menolak perizinan tersebut atau yang disebut dengan Approval Group.

In this section, You can learn :

1. Cara membuat Eligibility Profile.
2. Cara membuat Approval Group.

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1. How to Membuat Eligibility Profile.

1. On the Menu Workflow Approval → Select Eligibility Profiles.

2. Click the button New untuk mendaftarkan Eligibility Profile.

3. Fill in the section General dengan Eligibility Profile yang ingin ditampilkan.

No	Feature	Information
1	Name	Filled with no Eligibility Profile.
2	Description	Filled with description Eligibility Profile.
3	Active	• Click Yes, jika Eligibility Profile tersebut masih active and processed in system. • Click No, jika Eligibility Profile tersebut sudah not active, maka nama Eligibility Profile akan otomatis lost in another menu.

4. In part Criteria, choose Add lalu isi kriteria yang akan menggunakan Approval/perizinan sesuai dengan kriterianya.

No	Feature	Information
1	Active	• Click Yes, jika kriteria Approval tersebut masih active and processed in system. • Click No, jika kriteria Approval tersebut sudah not active, maka kriteria approval akan otomatis lost in another menu.
2	Marital Status	Enter status employee, in the form of LOV.
3	Age	Enter age employee, in the form of LOV.
4	Location Group	Enter lokasi grup kerja employee, in the form of LOV.
5	Job Family	Enter Job Family employee, in the form of LOV.
6	Organization Level	Enter level organization where the employee is placed, in the form of LOV.
7	Position Level	Enter level position employee, in the form of LOV.
8	Grade	Enter Grade employee, in the form of LOV.
9	Employment Type	Enter contract type employee, in the form of LOV.
10	Gender	Enter gender employee, in the form of LOV.
11	Religion	Enter religion employee, in the form of LOV.
12	Company	Enter Company employee, in the form of LOV.
13	Location	Enter work location employee, in the form of LOV.
14	Job	Enter Job employee, in the form of LOV.
15	Organization	Enter organization where the employee is placed, in the form of LOV.
16	Position	Enter position employee, in the form of LOV.
17	Length Of Service	Masukkan jika yang melakukan approval hanya diberlakukan untuk karyawan dengan masa kerja certain.
18	Payroll	Enter Payroll Group employee, in the form of LOV.

Do save with a click button “Save Changes” pada bagian Criteria terlebih dahulu, kemudian lanjutkan dengan mengisi kelengkapan data Eligibility Profile lainnya.

5. Jika semua informasi Eligibility Profile sudah Anda masukkan, then the final step is to do it save with a click button “Submit” pada bagian paling bawah halaman Eligibility Profile.

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2. How to Membuat Approval Group.

1. On the Menu Workflow Approval → Select Approval Group.

2. Click the button New untuk mendaftarkan Approval Group.

3. Fill in the section General dengan Approval Group yang ingin ditampilkan.

No	Feature	Information
1	Name	Filled with no Approval Group.
2	Description	Filled with description Approval Group.
3	Active	• Click Yes, if the Approval Group is still active and processed in system. • Click No, if the Approval Group is complete not active, then the Approval Group name will be automatic lost in another menu.

4. In part Employees, choose Add lalu pilih karyawan dengan cara klik tanda “✓” disamping nama karyawan yang akan melakukan Approval/perizinan tersebut kedalam list Approval Group.

Do save with a click button “Save Changes” pada masing-masing bagian terlebih dahulu, kemudian lanjutkan dengan mengisi kelengkapan data Approval Group lainnya.

5. Jika semua informasi Approval Group sudah Anda masukkan, then the final step is to do it save with a click button “Submit” pada bagian paling bawah halaman Approval Group.

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Read Also :
– How to Group Workflow for Licensing Needs